Receptionist / Bookkeeper

Duties and Responsibilities:

  • Daily mail to be filed in payable or receivable folders
  • Telephone courtesy to confirm who we are and to whom they are speaking
  • Prepare bank deposits
  • Pay monthly bills for the 1st and the 15th
  • Prepare new client project folders for administration and project Architects
  • Make entries into the Access billing system for client payments
  • Assist staff with project filing
  • Prepare payroll bi-monthly. 
  • A pleasant cordial nature is paramount in this firm as it reflects the quality of our business and our staff. 



  • Office management
  • Minimum five (5-8) years of experience 
  • Working knowledge of QuickBooks



  • Valid California driver’s license


  • Experience in working with a team spirit
  • Ability to learn office procedures and have fun doing it
  • PC computer knowledge in Word, Access and Quick Books
  • Developing friendly relationships with clients, consultants and local agencies
  • Capable of meeting deadlines  
  • Punctual and organized
  • A desire to grow within the company

We look forward to bringing on a qualified applicant who can fill this critically important position in our small and very busy firm. Please reply with a little bit about yourself and your interest in joining our firm. Compensation is based on experience and is negotiable. Reply to and we will be in contact with you as soon as we can.